[cma-l] Advert scheduling

Fri Jan 20 11:27:48 GMT 2017

At  Gloss FM we took a different approach - giving Advertisers a schedule
before broadcast so they could tune in and listen to their ads (and many
did!).   It started as a spreadsheet system, but in the end we had it
automated so it produced those advertiser schedules, studio schedules (that
presenters used to know which ads to play in each break, and signed it when
they had), and even got it automatically loading the correct files for each
break to Zara playout software during automated hours.

We also used to use the ad scheduler to ensure that community announcements
and show promos were played regularly and consistently - otherwise most
presenters were so wrapped-up in their own shows they'd forget!

Glyn

On 20 January 2017 at 10:48, admin <admin at edenfm.co.uk> wrote:

> As you say, great conversation and very useful for the future.
>
> Having worked in the commercial radio sector in the past (a while ago now)
> national agencies then always required transmission certificates. They had
> to prove to the end client that the audio was played. Without a
> transmission certificate, the radio station wasn't paid. If one advert had
> been missed or played outside the booked time slot, payment was sometimes
> witheld for the whole order as the station had "broken it's contract with
> the advertiser". That happened, but was very rare.
>
> In community radio, I have been asked for transmission certificates just
> twice, both from agencies. We have also supplied one to a local advertiser
> who said we weren't playing his commercials (mostly because he listened for
> about 20 minutes a day so seldom heard them)
>
> Any national advertiser or agency will ask for them, so for those
> interested in any national advertising will need to think about that.
>
> Also, thinking on how to schedule sometimes complex requirements on times
> and audio that an agency can demand.
>
> All that said, national advertising is a problem we would love to have :)
>
> -Nigel-
>
> Eden FM Radio Ltd
> Office : 01786 899 101
> Studio: 01768 899 107
> Web: www.edenfm.co.uk
> Twitter: @EdenFmRadio
> Facebook : @edenfmonline
>
> Mostyn Hall, Friargate, Penrith CA11 7XP
>
> ----- Original Message -----
> *From:* Canalside's The Thread <office at thethread.org.uk>
> *To:* 'The Community Media Association Discussion List'
> <cma-l at mailman.commedia.org.uk>
> *Sent:* Thursday, January 19, 2017 2:48 PM
> *Subject:* Re: [cma-l] Advert scheduling
>
> Interesting conversation this
>
>
>
> Perhaps we’re the only ones that use an adhoc system ????     not ideal
> but the weightage still works. We have never had anyone in 14 years
> (strange I know) who says can you only play our adverts between 7 – 10 or
> only on a Saturday etc etc       there is the odd time we have done that
> when we think it may have a touch more impact.
>
>
>
> With reference to apparent Presenters who for whatever reason decide to
> drop adverts ????    we had a couple here who were doing that, and got
> caught …. It was explained thoroughly and they got caught again ……. Suffice
> to say they went bye bye Blackbird after that rather quickly.
>
>
>
> We can pin point times though if we need to ….. is this what our National
> Ads will require ?
>
>
>
> N H D
>
>
>
> *From:* cma-l-bounces at mailman.commedia.org.uk [mailto:
> cma-l-bounces at mailman.commedia.org.uk] *On Behalf Of *admin
> *Sent:* 19 January 2017 13:48
> *To:* The Community Media Association Discussion List <
> cma-l at mailman.commedia.org.uk>
> *Subject:* Re: [cma-l] Advert scheduling
>
>
>
> I also like the facility with Ad Manager when we can tightly schedule
> adverts. For instance, we have a take-away client where the order is four
> plays a day, Mon-Thur 4pm to 7pm, with two pieces of audio that alteranate
> weekn on week. We can schedule that easily.
>
> For reporting, we find Myriad Ad Manager is OK.
>
> For each piece of audio, it tracks exactly when the item was played and
> whether it was played in full. Also, who was logged on at the time.
>
> This means any advertiser can be provided with a transmission certificate.
> That is something which any national advertiser or agency will require. Not
> just when the audio was scheduled, but confrmation it was actually played.
>
>
>
> The reporting is also useful so we can track whether any of our team are
> intentionally dropping the adverts. I've seen this happen at previous
> stations where I've been, with the excuse "the adverts don't fit in my
> show, I'm too busy with other stuff" !
>
> Picking up on when to play national adverts, a suggestion was made to play
> them immediately after the news. That wouldn't work for those stations who
> take the Radio Newshub service, as that comes with adverts immediately
> after the bulletin. I suspect that each station will schedule national
> adverts within the criteria booked, but have them run across the scheduled
> time in any breaks.
>
> We are very open to any national adverts sent our way :)
>
>
>
> -Nigel-
>
>
> Eden FM Radio Ltd
> Office : 01786 899 101
> Studio: 01768 899 107
> Web: www.edenfm.co.uk
> Twitter: @EdenFmRadio
> Facebook : @edenfmonline
>
>
>
> Mostyn Hall, Friargate, Penrith CA11 7XP
>
> ----- Original Message -----
>
> *From:* Bay Fm Radio <radio at bayfm.co.uk>
>
> *To:* The Community Media Association Discussion List
> <cma-l at mailman.commedia.org.uk>
>
> *Sent:* Thursday, January 19, 2017 1:06 PM
>
> *Subject:* Re: [cma-l] Advert scheduling
>
>
>
> Hi Bill,
>
>
>
> We use the old fashioned way of a paper spreadsheet created on a pc with
> manual insertions of how many & which time slot they should be played in.
>
>
>
> I'm in every week day so I can update them as needed, does use a bit of
> paper and tipex but works well for the time being.
>
>
>
> Also this way I can make sure that voices or businesses don't clash in the
> same advert block.
>
>
>
> This way hopefully they cannot be avoided or bumped down the playout list
> as it is written in front of them what to play when and I can check how
> many times it had been played on our playout system and then work out who
> is not playing them..... which is not advisable (I'm a scorpion...)
>
>
>
> It may be old fashioned but has worked well ever since we started doing
> our trials in 2006 and since we were allowed 2015 to run adverts after we
> launched full time in 2013 and the rules were changed.
>
>
>
> Julie Green
>
> Bay FM
>
>
>
>
>
>
>
>
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>
> What are people using for adverts scheduling? We are currently using
> Myraid, with Myriad Ad Scheduler.
>
>
>
> Bill - HCR104fm
>
>
>
> --
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>
>
> *Bill Hensley, Managing Director, Huntingdon Community Radio, 01487 823424
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-- 
Glyn Roylance - Principal Consultant
Associated Broadcast Consultants <http://www.a-bc.co.uk/>
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